Project Manager

Job Opportunity


The firm operates within the custom building finishing industry and primarily takes on high value, high profile, and high-risk projects.

The Project Manager is the primary point-person responsible for planning, executing, and delivering projects on time, within budget, and in accordance with specifications. The Project Manager is the main operational point of contact for the customer.

After receiving preliminary budgets, a scope of work, and schedules from the sales team, the Project Manager will define project requirements and scope, acquire project resources, and supervise the efforts of project team members. Efficient delivery of project deliverables, effective quality control, clear communication of expectations to project stakeholders, and upward reporting to senior management are critical tasks that must be performed throughout the lifecycle of each project.

Reports To: Director of Project Management
Term: Full Time

Job Duties
• Manage the entire lifecycle of the company’s project portfolio, ranging from strategic planning initiatives to tactical activities.
• Design, implement, and supervise the implementation of all new installations, expansions, modifications, migrations, and so on.
• Adhere to established methodologies for project management.
• Establish a Project Charter for each approved project, defining the projects goals, objectives, communication schedule, risks, assumptions, staffing levels, roles and responsibilities, work breakdown structure, milestones, and deliverables.
• Plan all project timelines, milestones, deliverables, and micro-deliverables using the appropriate software tools and/or PM methods.
• Establish and deliver mechanisms for tracking project progress and reporting to stakeholders via a formal communications plan.
• Produce regular reports (status, escalations, etc.) on the progress of projects; deliver these reports during regular stakeholder meetings.
• Conduct risk analyses to identify areas of high concern and address them early on to ensure project success.
• Manage project activities throughout the lifecycle, including the allocation of adequate resources, scheduling, budgeting, documentation, and other factors necessary for success.
• Negotiate with other business units to obtain required skill sets.
• Organize project teams, sometimes composed of third parties, into suitable workgroups and guide the teams throughout their efforts to produce deliverables according to specification.
• Conduct stakeholder meetings and forums in order to solicit feedback, input, and expectations; incorporate these into project plans.
• Establish, implement, and follow a formal change management program.
• Reallocate resources across multiple projects where necessary; identify and resolve any resource allocation discrepancies.
• Track and manage all project costs to ensure completion within budget; procure extra budget funding where necessary.
• Track all work to ensure adherence to project schedules, making critical adjustments where required to ensure timely delivery.
• Closely monitor the efforts and billing of third-party workers, such as consultants, contractors, and other specialists.
• Maintain an invoicing record and ensure all projects have been billed accordingly.
• Identify and resolve conflicts within project teams and associate work; create contingency plans to mitigate risk.
• Manage project dependencies.
• Conduct project post mortems in order to identify areas for improvement; make recommendations based on findings.

Core Competencies
• Customer Focus
• Result Focus
• Communication
• Mediating and Negotiating
• Accountability and Dependability
• Foundation in Business Principles
• Team Work
• Planning and Organizing
• Problem Solving
• Ethics and Integrity

Secondary Competencies
• Quality Orientation
• Time Management
• Adaptability/ Flexibility
• Creative and Innovative Thinking
• Critical Decision Making and Judgment
• Providing Consultation
• Leadership
• Coaching and Mentoring
• Staff Management
• Mathematical Reasoning
• Enforcing Laws, Rules and Regulations
• Development and Continual Learning

Primary Requirements – “Must Haves”
• University degree in Civil Engineering and Business.
• 10 years’ experience in the wood industry, or another manufacturing setting.
• 5 years of direct work experience in project management.
• Highly effective negotiation, diplomatic, and conflict resolutions skills.
• Superb creation and facilitation of meetings, feedback sessions, and briefings in order to create consensus among stakeholders.
• Able to effectively communicate with all types of staff, including technical, professional, and upper management, both verbally and in writing.
• Persuasive and motivating, with a strong focus on managing contractors.
• Strong problem identification and problem resolution skills.
• Able to build and maintain lasting relationships with business units, corporate departments, key managers, and other stakeholders.
• Demonstrated success in project delivery and execution of project management methods.
• Project Management Professional designation from the Project Management Institute preferred.
• Strong knowledge of financial management, technology management, and internal controls.

Secondary Requirements – “Nice to Haves”
• Familiarity with AutoCAD and various design software packages.
• Extensive technical and problem-solving experience.
• Ability to assess corporate climate, socio-economic factors, trends, and other criteria to determine chances of project success.
• Intuitive grasp of organizational structure in order to manage cross-departmental and cross-disciplinary resource allocation.
• Ability to create and edit project documents, materials, and presentations.
• Flexibility to adjust to shifting priorities and deadlines.

What are you waiting for?

Archmill House

Precision Made. Quality Manufactured. Archmill House is a leading custom manufacturer of quality architectural millwork and store fixtures for commercial, institutional and retail markets.

© 2017 Archmill House Inc.


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